March 2020 AGM Minutes

by | Mar 13, 2020 | AGM, News

Indoor 2019-20 Semi-Annual General Meeting

March 12,2020

Hornets Nest Clubhouse, 9:45 p.m.

Minutes

  1. Adoption of agenda
  • Amendments/Additions: 1)_________________________ 2) _______________________
  • Motion to adopt agenda:
    • Jared moves, Bodo seconds. Motion carried.
  1. Business arising from the minutes of 2019 September SAGM
    1. Vote to allow GKs from other teams to spare in Outdoor Cup Final: motion was passed without the proper majority (2/3), so is invalidated.
    2. Motion to accept the 2019 Sept. SAGM minutes: Bill moves, Brad seconds. Motion carried.
  1. President’s report (Ray Martel)
    1. Logo update /MailChimp vote
      1. Mark Skinner is updating the logo pro-bono
      2. Everyone who wants will get to vote on logo via SurveyMonkey in the future
  • Nine logos were presented, three will be used for the vote
  1. Website makeover
    1. Nick and Mark S. are working on revamping the website
    2. Members in attendance like the concept of having their businesses spotlighted in newsletter and on website
  • If members want to have their business featured, they are to e-mail a picture to Ray along with the description of their business
  1. New dome at Garneau in 2021
    1. Have already submitted their paperwork to the city, hoping for completion by 2021/2022 season
    2. BASL sent a letter of interest to them, with conditions, including: same night and time as current indoor league at Hornet’s Nest.
  • Issues with current dome arise from its maintenance or lack thereof. Numerous attempts to discuss this with TMSI have proved futile to date.
  1. Potential wrench in relocation is the Pub; do we look at a new establishment for indoor season?
  2. Denis will lead a group consisting of James and Askar to discuss incentives with Brennan at the Arms; members are concerned there are no real incentives to go to the BA following indoor games, save the odd plate of nachos.
  1. By-law adoption process: speak up or hop on
    1. Need to be officially approved by membership before they come in to effect
    2. By-laws will be posted for a specified period on the website for all members to review
  • Process will be “negative billing”: if you have issues with the by-laws speak up or hold your peace.
  1. Stepping down in Sept. 2020
    1. Ray would like to step down as of March 2021.
  1. Financial update and statements (Brian Garson)
  2. Summary for indoor 2019-20
    • $9k in a slush fund currently
    • $5k has been allocated for a future equipment refresh
    • Idea brought forward to use a portion of this to get goalie equipment (gloves, shirts etc.)
    • Indoor 2019/2020 field fees were raised, but no increase to registration. Deficit offset by summer 2019 surplus
    • TeamSnap: can we explore adding scores via the app to make things easier? What would the cost of adding this function be?
    • Motion: goalies to play for free, spares have their registration waved (both seasons)
    • Frank moved, James seconded.
    • Spares for free, maybe full timers pay
    • Would this increase a deficit?
    • Bodo doesn’t mind paying the keeper fee, appreciates that spares could play for free
    • Modified motion: pay EODSA fee for spare keepers
      • Spare keepers do not pay/play free for one year.
        • Frank Lamontagne motioned. James Cuthill seconded. Motion carried.
  1. Budget forecast for Outdoor 2020
  2. Motion to approve financial statements
    • Finance report adopted; motion carried unanimously.

 

  1. Other reports
  2. Discipline Indoor 2019-2020, including update on carding per team (Jared Kitcher)
    • One suspension this indoor season, cards are at 8-9, usual levels.
    • Cards are distributed evenly amongst the teams
  3. Uniforms Outdoor 2020 (Steve Cock)
    • Mark Meng will take over the job of gathering all the shirts. Will consult with Steve to order new indoor shirts for 2021-2022. Mark will be winter coordinator.
    • Last summer (2019) was a poor year for shirt returns
    • Looking for someone to take over summer management (see below)
    • Steve will ensure we have enough to handout for the summer
    • Light blue from last summer is no longer being made by Adidas
    • Yanick Giroux will step up and be new kit coordinator for the summer
  4. Spares update (Frank Lamontagne/David Willey)
    • Players not putting in their TeamSnap availabilities
    • Unsure if people are not using TeamSnap
    • Spares are unresponsive
    • Exec and spares managers are mandated to look at ways to tweak the spares bylaw so that spares get the maximum bang for their buck, specifically:
      • Motion: Bylaw should be rewritten to allow the spares manager to invite a spare to attend, and then the spares manager would assign them to a team based on their discretion.
      • Steve Cock motioned; Brian seconded. Motion carried (2/3rd received).
  1. Elections/Recruitment
    1. BA Exec and coordinator terms of office file sent to all on March 5-6
    2. ELECTION RESULTS
      1. Frank Lamontagne elected as an executive at large (well, Frank is 6’4’ and has worked as a bouncer, so maybe it should be “executive at very large”).
      2. Jared Kitcher re-elected as chair/lounger of the Discipline Committee (DC); no cards or fouls involved.
  • Mike Tourond re-elected as discipline officer on the DC, but only for on-field matters, not behaviour at the pub.
  1. Brian Garson re-elected as treasurer/registrar/refund regurgitator.
  2. Ray Martel re-elected for one-year term as president and chief obfuscating officer.
  1. RECRUITMENT: Mark Meng and Yanic Giroux appointed as uniform fashionistas for the indoor and outdoor seasons, respectively and with respect; Yan is proposing something with frills for 2021; Mark is suggesting armpit holes for better breathability. Fun times ahead.
  1. Other business
  2. Special motions received by email before the SAGM
  3. Special motions tabled at the SAGM, if majority of members present agree to consider them
    • Motion: Allowing spare keeper from another team to fill in during the outdoor Cup final should a team be in need due to injury, work, or family duties, as long as there are no spare keepers available. Frank Lamontagne motioned.
    • Could we have a spare keeper already lined up if they needed one?
    • Modified Motion: emergency goalie for Founder’s Cup (outdoor tournament) final to be named by executives – Matt DaSouza moved, seconded by Bill Coleman. Vote: Passed by 2/3rds
  1. Adjournment at 11:40 p.m.
    1. Motion to adjourn: Frank Lamontagne, seconded by Jared Kitcher. Motion carried.